The hiring declaration
Before the start date
Within the eight days before,
and always before the person starts.
1 305 €And if it's missed,
it's reclassified as undeclared work.
it's reclassified as undeclared work.
Atlas automation
No manual work
Sofiane K.
Selected,
file in progress
Hiring file
Pre-hire declaration
auto-prepared
Employment contract signed
auto-checked
ID or residence permit
auto-requested
Social security card or certificate
auto-requested
Company health insurance
enrolment auto-prepared
Pre-employment medical
auto-scheduled
Collected and tracked automatically by Atlas
Automatic reminder sent
automatic
Automatic reminder before the start date
automatic
The method
HR assistant
Someone's joining,and nothing is missing.
The advert, the replies to candidates, the documents to request, the declaration to make before the start date and the dates not to let slip. Everything is prepared, you check, you sign.
Your accountant keeps payroll and the filings: we work before them, never in their place.
What nobody explained to you
Hiring means five deadlines and five penalties
They all fall in the first three months, and nobody will remind you of any of them.
Here they are in plain language, with what we do about them for you.
The contract
Two working days
A signed fixed-term contract must reach the employee
within two working days.
Reclassified as permanentPlus compensation of at least
one month's salary.
one month's salary.
The staff register
From the first hire
The single staff register must exist
and be up to date from the very first hire.
750 €Per missing employee,
not per company.
not per company.
The information documents
Seven days, then a month
Every employee must receive a precise list
of information about their employment.
Formal noticeThen the employment tribunal
if nothing changes.
if nothing changes.
The medical check
Three months
The information and prevention check-up
must take place within three months of hiring.
Duty of careThe failure is paid for
if there's an accident.
if there's an accident.
The worst part isn't the penalty, it's discovering the rule after the event.
Amounts in force in 2026.What we do about it
You neither have to remember these dates nor understand them
Three things, and the minefield becomes a checklist.
The file is prepared
Declaration, contract, register, information documents, health insurance: everything is ready with the right dates. You check, you sign.
The deadlines are met for you
Every deadline is set the day you confirm the person, and you're warned before, not after.
Your accountant stays in charge
Payroll and filings remain their job. We prepare and pass things on, we never take their place.
The real issue of 2026
You're not hiring to grow, you're replacing
Four business owners in five plan no new positions this year.
And yet things change all the time.
01
One Tuesday morning
Someone doesn't turn up. Among the under-thirties, four sick leaves in ten last one to three days: it's not the long absence that breaks the week, it's the last-minute gap.
What we do: the team rota is redone in one tap, and those who can come in are told.
02
One Friday evening
A fixed-term contract ends, someone announces they're leaving. Hospitality is the sector with the most resignations, and retail follows close behind.
What we do: the end of the contract was anticipated, and the advert can go back out the same evening.
03
And on Monday
The rota has to be redone, the team told, and sometimes a search restarted. Today that happens on a scrap of paper, between two customers.
What we do: you see who's in, who's missing, and the search is already under way.
Here we're talking about your team's rota: who's in, who's missing, who can come. Your customers' diary is covered in Scheduling. The two talk to each other, but they're not the same thing.
The market you're facing
Recruiting has become hard in almost every trade
Nearly one hire in two is considered hard this year. In local trades, it's far worse:
here's the share of hires considered hard, trade by trade.
Roofers79,7 %
Butchers73,8 %
Mechanics72,4 %
Skilled builders70,5 %
That's exactly why we never promise to find you someone. What we guarantee is that no candidate gets lost along the way: in a market like this, every application counts.
What we do
From the advert to the first day, six steps. You decide, we prepare.
The advert written and published
Based on what you're really looking for, in plain language, published where people in your trade look.
Applications sorted and ranked
Job boards, email, website form, a CV dropped off at the shop and photographed: everything arrives in one place. Everyone gets an immediate acknowledgement, something four candidates in ten never get.
A reply for everyone, even a rejection
Drafted, checked by you, sent in your name. Anyone who doesn't reply is followed up automatically. Nobody waits three weeks, and nobody gets a message from a robot.
Interviews booked
The slots you open up, the candidate chooses, the reminder goes out the day before. A missed interview costs a week.
The document form, sent as soon as the interview is confirmed
One single link, the exact list of documents for their situation, reminders as long as something is missing, and an expired ID card flagged before the first day, not after.
The hiring file ready and passed on
The contract prepared then signed electronically, the documents filed, the whole lot sent to your accountant in one go.
What we don't promise: to find you someone. The job market can't be promised, and forty-four per cent of hires are considered hard this year. What we guarantee is that nothing drags on and nothing is missing.
What silence costs
A candidate left without a reply remembers
What becomes of applications left without news, measured among two thousand candidates.
64%get no reply at all after applying
60 %are left with a worse image of the company
58 %will never apply to it again
And the expected delay is two weeks, no more.
Above all, 93% of candidates want to know a human has read their application. That's exactly what happens here: the reply is drafted, you check it, it goes out in your name.
In a medium-sized town, the pool isn't endless: the person left without a reply today is the one you'll want to hire tomorrow.
The idea that changes everything
The form goes out as soon as you say yes
It's the black hole of hiring: chasing an ID card and bank details while
the person should already be working.
The link goes to the person selected
- IDreceived
- Social security certificatereceived
- Bank detailsreceived
- Diploma or certificationdepending on the role
- Driving licenceif the role requires it
- Residence permitif applicable
The list adapts: permanent or fixed-term, minor or adult, role with a licence or a diploma. We never ask for a pointless document.
4 documents out of 6
Followed up yesterday, without you having to do it
The system follows up as long as something is missing, and you see where it's stuck. No tool on the market does this: they all stop at the rota or at payroll.
One single screen
Where each person is up to, without opening a file
Applications, appointments, documents received, deadlines coming up.
All on the same page.
12applications received
12replies sent, nobody
left waiting
left waiting
3interviews booked this
week
week
2documents still
missing
missing
1end of probation in
9 days
9 days
You see the complete list, always, of applications.
None is ruled out by the machine.
This screen shows dates and gaps, never a score on someone.
It's the same screen as the one for Dashboards, with one more section. You don't switch tools for your staff.
Once they're in
What runs by itself, every month
Recruitment happens once. What follows comes back every week, and that's where the time really goes.
Hours count themselves
Everyone clocks in from their phone, a tablet or a badge. Overtime and extra hours add up as they go, and you're alerted BEFORE a limit is exceeded, not after.
38 h 15
this week, including 3 hrs 15 of overtime
Bonuses trigger themselves
You set the rule once: three euros per customer review obtained, a sales bonus, an attendance bonus. The system counts, credits the right person and adds it to the month's variables.
+ 27 €
9 reviews obtained this month, credited automatically
Holidays and payslips, paper-free
The employee requests their holidays in the tool, the system checks the balance and any clashes, you approve. Payslips come back from the accountant and file themselves in a vault per employee.
0 paper
every employee finds everything, without asking you
The variables go to your accountant
Hours, absences, bonuses, expenses, meal vouchers: everything is gathered in a clean file, in the right format, on the right date. You no longer redo the total on Sunday evening.
1 send
instead of ten emails and a spreadsheet
Payroll itself is never calculated here: that's your accountant's job, and we won't replace them. We simply give them everything, clean and on time.
And the first day is prepared
Access set up: till, rota, email, badge
Equipment and uniform ordered in advance
A check-in at 7, 30 and 60 days
Four employees or sixty
The system switches on in stages, by itself
You don't need to know the thresholds: when your headcount reaches one, what becomes compulsory appears, with its dates.
1employee
Hiring declaration, staff register, information check-up, health insurance, information documents.
11employees
The staff committee calendar kicks in, the notices go out on the right dates.
20employees
Tracking of the disability employment obligation switches on, with an alert before the annual declaration.
50employees
Internal rules, gender equality index to publish before 1 March, committee budgets.
A threshold only counts if it's reached five years in a row, and a single year below resets the counter. It's the kind of rule you don't need to know: the counter runs for you.
The dates people forget
Six deadlines watched for you
Nobody reminds you of them, and each one costs dearly when it slips.
End of probation
The date forgotten quickest,
and the one that costs
the most when it slips.
Periodic medicals and reviews
Follow-up medical and career
development review, for which
the rule changed at the end of 2025.
Certifications and licences
Forklift, food hygiene,
electrical: every expiry date is
tracked and flagged before it runs out.
End of fixed-term contract
Anticipated, with what needs preparing
whether the contract ends or carries on.
Information and prevention check-up
Three months after hiring,
and nobody will remind you.
Residence permit
Its end date is tracked,
so that the renewal
doesn't catch you out.
What it looks like at yours
Hiring isn't the same from one trade to the next
Four examples, and yours is the one we set up together.
Hair salon
An apprentice starting in September: file ready in August, and the end of probation placed in the team's diary.
Restaurant
A casual worker back three weekends in a row: the same declaration to redo each time, prepared in advance.
Garage
A mechanic with a current certification: the document is requested as soon as the interview is confirmed, not on the first day.
Building
A job starting on Monday: the declaration goes out before the start date, even if the hire was decided on Friday evening.
What you tell us
Six things we hear as soon as staff paperwork comes up. They deserve a straight answer.
“
I'm not hiring at the moment.
Four business owners in five plan no new positions this year. That's not the point: it's the departure, the sick leave, the fixed-term contract ending. Replacing, not growing.
“
My accountant takes care of all that.
They do payroll and the filings, and that's fine. They don't write your advert, sort the applications or chase your future employee for their bank details. We work before them, never in their place.
“
A robot replying to my candidates, that'll feel cold.
Three candidates in four feel an automated reply damages an employer's image, and they're right. The messages are drafted, you check them and you send them: someone really has read it.
“
I know my people, I don't need this.
It's not about managing your people. It's about no longer losing your evenings to paperwork, and no longer leaving a candidate without a reply in a town where word gets round.
“
It's expensive for four employees.
Tools on the market often start at fifty euros a month per site, for the rota alone, with no recruitment or hiring file. And part of the cost may be covered by your region.
“
My employee data will end up all over the place.
Everything stays with you, in your name, exportable whenever you ask, like your website and your Google listing. When an employee leaves, their documents are archived then deleted within the legal time limits.
Funding
Part of it may not come out of your pocket
French regions fund the digitisation of small businesses. Precisely the tools this page is about.
30 à 50 %
of the spend covered, depending on your region and up to a ceiling
0 %100 %
What gets funded
The management software, payments, scheduling, automation. No brochures, no advertising.
The rest of the bill
A normal business expense: subscriptions and services are tax-deductible, VAT reclaimed.
And a loan, if needed
From €5,000 to €100,000 for your move to digital, with no security required. It's a loan, it has to be repaid.
The trap, and there's no way back
The application must be filed before anything starts. A signed quote, a deposit paid, and the application is inadmissible.
So it's the first thing we look at together, before we even talk about what we install.
A rule shared by almost all public grants
What we do with you
- We look for what's available in your region
- We help you put the application together, and file it in time
- We follow the review with you, right up to the decision
- We work with your accountant, never in their place
We help you put the application together: the request remains yours, and you're the one who signs it. Your tax affairs are your accountant's, and we don't replace them. No grant is guaranteed: schemes change, so do the conditions, and some regions have none.
Free assessment
1What brings you here?
You can pick more than one.
2What's your trade?
Type the first few letters, or write your own.
What would you like to improve?
Pick what sounds like you, or put it in your own words.
3How can we reach you?
Reply within 24 working hours.
Would you rather we
Your message is ready
Your email app has just opened with all your answers already written. All you have to do is send it.
Nothing opened? Write to us directly and we'll pick it up from there.
The other parts of the method
Your customers' diaryThis is the team rota. The customer appointment diary is next door.SchedulingThe company's paperworkDeadlines, certificates, receipts: prepared, flagged and filed for you.Paperwork on autopilotRun everything from one screenYour staff, your figures, your documents and your messages in one place.DashboardsReplies drafted for youMessages sorted and replies written for you. You check, you send.Bring in AI
The HR assistant modules
Write and publish a job advertPublished on every channel, edited in one click.From €49 a monthViewSort the applications you receiveYou open the right ones first, without wading through the lot.From €79 a monthViewSchedule job interviewsThe slot drops into your diary on its own.From €19 a monthViewContract, registration and access readyEverything is prepared the moment you choose someone.From €89 a monthViewPrepare the payroll figuresHours, absences and bonuses gathered and checked.From €59 a monthViewAutomatic replies to every candidateWritten in your words, as drafts. You check them, they go out.From €69 a monthViewBonus calculationThreshold, rate, split: the rule written once.From €39 a monthViewYour employees' key datesWarned beforehand, never on the day it's too late.From €29 a monthViewClocking in and hours trackingPhone, tablet or badge, whichever each person prefers.From €49 a monthViewManage holidays and leave balancesBalances and clashes worked out automatically, you approve.From €49 a monthView